Description
Tuesday & Thursday -09.00 – 17.30
£10,400 per annum
The purpose of the role is to provide efficient administrative support across the business, including HR administration, office coordination and document control, ensuring smooth day-to-day operations in a regulated environment. You will be working as part of a friendly and dynamic team.
Duties include
* Assisting CE0, Chair and wider SMT regarding general admin tasks and reporting
* Managing and organising contracts filing system
* Assisting with Powerpoint presentations
* Travel arrangements: hotels & travel options , either directly or working with our travel provider – Travel Counsellors
* Organising external meetings and events
* Insurance – assisting with business insurance such as Commercial and Combined; Travel; D&O / Cyber Insurance+ others if required
* Reporting and Dashboards – competence to work on / generate reports within SalesForce and additional software (training provided)
* Assist in / lead companywide communications
* Order / organise all supplies / stationery / refreshments / team lunches / general administration
* Manage documents within Dropbox / Share Point in a logical structured manner
* Assist with events and exhibitions
* Any other reasonable administrative tasks
HR Administration
* Assist in the coordination of onboarding
* Create offer letters and contracts with the HR Consultant
* Maintain holiday and absence records on Bamboo HR
* Coordinate recruitment administration including arranging interviews
* Assist with updates of policies and procedures
* Maintain training records
* Vitality Heathcare portal management
